City Clerk's Department

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The position of City Clerk is prescribed by the Province of Ontario under subsection 228(1) of the Municipal Act, 2001, S.O. 2001, c. 25:

  • to record, without note or comment, all resolutions, decisions and other proceedings of the council;
  • if required by any member present at a vote, to record the name and vote of every member voting on any matter or question;
  • to keep the originals or copies of all by-laws and of all minutes of the proceedings of the council;
  • to perform the other duties required under the Municipal Act, 2001 or under any other Act; and
  • to perform such duties as assigned by the municipality.
     

The City of Thorold Clerk's Department has three primary areas of responsibility:

Council Secretariat and Support Services

  • Coordinate and produce Council and General Committee meeting agendas
  • Record minutes of Council and General Committee meetings
  • Provide legislative, procedural and parliamentarian advice to Council
  • Process official correspondence to and from Council
  • Receive and process delegation requests

Legislated Services

  • Conduct elections - municipal and school board
  • Commissioner of Oaths
  • Municipal Freedom of Information and Protection of Privacy Act - receive and respond to all requests under this Act
  • Accessibility for Ontarians with Disabilities Act - ensure municipal compliance
  • Maintain and protect the City's official records
  • Maintain and administer an effective records management system
  • Business Licensing
  • Lottery Licensing
  • Dog Licensing
  • Register Deaths/Issue Burial Permits
  • Issue marriage licences
  • Livestock Damage Compensation Program

Administrative Services

  • Clerk is City's Communication Officer
  • Coordinate Council orientation sessions
  • Commissioner of Oaths
  • Administration of Animal Control contract
  • Receive and direct Insurance Claims
  • Administration of Paratransit Applications
  • Serve as a general information office for the public
  • Provide procedural advice to City staff and the general public